Chart of Accounts
Every figure in the ledger has to land on an account: cash is 111, customer (patient) receivables 131, revenue 511. This screen holds the clinic's list of accounts — set it up once at the start, then touch it only when a new kind of transaction appears.
Illustration of the Chart of accounts screen
| Button | What it does |
|---|---|
| 1. Load TT99 template | Loads the full chart of accounts under Circular 99 — the fastest way to start. |
| 2. Add account | Adds an account outside the template. |
| 3. The + on a row | Adds a sub-account under that account, e.g. 1121 under 112. |
| 4. The pencil | Edits the account's name, type or status. |
Reading the table
| Column | Meaning |
|---|---|
| Account code | The account number. A padlock next to it means a system account — the software posts to it automatically, so keep the code. |
| Account name | The statutory name. Bold rows are parent accounts, indented rows are sub-accounts. |
| Account type | Asset, Liability, Equity, Revenue, Expense. |
| Normal side | The side that increases the account: Debit or Credit. |
| Status | Visible means still in use; hidden accounts no longer appear in account pickers. |
The quickest start
- Click Load TT99 template — the whole standard chart lands at once.
- Hide the accounts your clinic never uses so the pickers stay short.
- Add sub-accounts for anything you want tracked separately, e.g. one sub-account under 112 per bank.
- Move on to Posting Rules so daily transactions post to these accounts by themselves.
Split sub-accounts the way you want to read reports
If you want reports to separate service revenue from medicine sales, create two sub-accounts under 511 from day one. Splitting after a year of postings is far more work.
Related
- Opening Balance — the starting figures for these accounts.
- Posting Rules — which transaction posts to which account.
- General Ledger — entries for a single account.