Accounting

Accounting brings all of the clinic’s money into one place: daily income and expenses, cash funds, vouchers (payments, deposits, refunds), e-invoices and tax, up to the accounting books and period-end financial statements.

Open the Accounting module

After you sign in, click the Accounting tile on the module screen.

The Accounting tile on the module screen

If you are already in another module, no need to go back: click the grid icon (System modules) in the top bar and pick Accounting.

Who uses it

Accountants, cashiers, clinic owners.

What you can do

• Record and view clinic income and expenses.
• Manage money funds (cash, bank accounts) and reconcile them.
• Manage payment, receipt/expense, deposit, consignment, deposit refund and service refund vouchers.
• Issue e-invoices, record supplier invoices and prepare VAT reports.
• Post to the books, view the general ledger, produce financial statements and close periods.
• See the clinic’s profit and loss.

Menus in this module

The left-hand menu is split into groups. The numbers in the picture match the numbered groups below; names in bold match the software.

Accounting module menu

1. Dashboard

Menu	What it is for
Dashboard	Cash flow overview: income, expenses, fund balances.

2. Clinic

Menu	What it is for
Clinic Revenue & Expenses	Money coming in and going out of the clinic each day.
Order Management	Service/product orders and their payment status.

3. Cash fund

Menu	What it is for
Cash fund	List of funds: cash, each bank account, e-wallets.
Fund transaction	Every money movement in each fund.
Fund reconciliation	Compare software balances with real cash / bank statements.
Profit & Loss	Whether the clinic made a profit or loss over a period.
Accounting period lock	Lock a finalised period so nobody can change its figures.

4. E-invoice

Menu	What it is for
E-invoice	Issue electronic invoices to customers (patients).
Supplier invoices	Invoices received from suppliers.
VAT report	Summary of value-added tax payable.

5. Accounting ledger

Menu	What it is for
Chart of accounts	The list of accounting accounts.
Journal entries	Record accounting entries manually.
Opening Balance	Account balances when you start using the software or at period start.
Posting rules	Set which accounts each transaction type posts to, so the software posts automatically.
Exception queue	Transactions the software could not post automatically, waiting for an accountant.
Ledger reconciliation	Match the books against operational data.
General Ledger	Detailed movements of each account.
Trial Balance	Movements and balances of all accounts for the period.
Closing & Period-end	Period-end steps to close the books.
Financial Statements	The financial statements for the period.
CIT Tax Return	Corporate income tax return.
MISA Conversion	Export data to MISA accounting software.

6. Receipt management

Menu	What it is for
Payment	Customer (Patient) payments for orders/services.
Receipt / Expense	Receipts and expenses outside sales (electricity, purchases…).
Deposit	Money customers (patients) pay in advance.
Consignment	Money customers (patients) leave with the clinic to be used gradually.
Refund deposit	Return a deposit to a customer.
Refund service	Refund a service the customer no longer wants.

7. Report

Menu	What it is for
Report list	Revenue, income/expense and receivables reports.

Can't see the Accounting tile?

The module screen only shows tiles your account has permission for. If you need it, ask your clinic manager to grant access.

Everyday tip

Do a Fund reconciliation at the end of each day: the cash you count should match the cash fund balance in the software.

Related

• First Login — how to get in and the module screen.