Controlled Material Log
Some materials cannot be managed like dressings: implant components, anything that must be traceable to a patient, anything whose disposal needs a witness. The controlled material tracking log records every time such an item is touched.
Illustration of the Controlled material log screen
| Area | What it is |
|---|---|
| 1. Search box | Search by batch or note. |
| 2. Filter, clear, refresh, columns | Filter by time and action, and choose which columns show. |
| 3. Actions column | What this entry was: issued for use, returned, destroyed… |
| 4. Doctor and Performed by | Whose case it was for, and who did the handling. |
The other columns: Material, Batch, Quantity, Cust. (customer (patient)) and the timestamp.
This is a register, not a data-entry screen
The entries come from the stock operations themselves: issuing material for a case, returning the surplus, destroying a faulty lot. You do not type into it — you work normally in the stock vouchers, and the register writes itself.
Which is what makes it match reality, and why it reads as a continuous record rather than something transcribed afterwards.
When to use it
- Tracing a lot. Which patients it was used on and which doctors performed the work.
- Reconciling after a count. When a figure is off, walk back through every time the material was touched in the period.
- Records for an inspection. One table answers where the controlled material went, who used it and when.
To trace a lot, type the batch code into the search box — faster than working through a date range, because one lot can be used across several months.
Related
- Material Recall — when a lot has to come back.
- Stock Usage — where most entries come from.
- Stock card (Kardex) — in, out and balance for every material.